Notes on "Know Thy Project"
Know Thy Project: What Creation and Analysis of an Online Data Stream Can Teach You About Output and Efficiency
R. Niccole Westbrook, Coordinator of Digital Operations, University of Houston Libraries, Houston, TX
- Every person on the team collects data
- Make sure that staff understand why the data they’re collecting is useful.
- Have a plan for all data collected.
- Use incentives.
- Log the hours spent collecting data into a calendar, such as Google calendar.
- It’s important to know how many hours are being put in on a project so that we can revise if needed.
- Have staff log any issues they’ve had with collecting data.
- Using forms within Google Docs (now called Google Drive) is a good way for staff to collect data from any location.
- These forms can be exported into Excel for analysis.
- Compare how much work has been produced year after year.
- Why has the workflow increased/decreased? In what ways can we improve?
- Make sure that data collection & analysis doesn’t take any more than 5-10 minutes per day.
- Flawed data is better than no data.
- Quality control decisions are made 1st with policies and then through data collection & analysis.